Opening the Meeting

Welcoming and Introducing Participants

Stating the Principal Objectives of a Meeting

Giving Apologies for Someone Who is Absent

II - Reviewing Past Business

Reading the Minutes （notes） of the Last Meeting

Dealing with Recent Developments

III - Beginning the Meeting

Introducing the Agenda

Allocating Roles （secretary， participants）

Agreeing on the Ground Rules for the Meeting （contributions， timing， decision-making， etc.）

IV - Discussing Items

Introducing the First Item on the Agenda

Closing an Item

Next Item

Giving Control to the Next Participant

V - Finishing the Meeting

Summarizing

Finishing Up

Suggesting and Agreeing on Time， Date and Place for the Next Meeting

Thanking Participants for Attending

Closing the Meeting

The following pages focus on each part of the meeting and the appropriate language for each situation